Society for Neuroscience - Dates and Deadlines

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  1. Meetings
  2. Neuroscience 2019
  3. General Information
  4. Dates and Deadlines

Thank you for attending Neuroscience 2019!

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Dates and Deadlines

Abstracts and Sessions

January 8
  • Proposals due for Professional Development Workshops, 2 p.m. EST [Deadline was extended to Friday, Jan. 11, 5 p.m. EST.]
  • Proposals due for symposia, minisymposia, Storytelling Session, and SfN-Sponsored Socials, 5 p.m. EST
    [Deadline was extended to Friday, Jan. 11, 5 p.m. EST.]
February 25
  • Proposals due for Social Issues Roundtable, 5 p.m. EST
April 3
  • Submission deadline for satellite events to be included in the Preliminary Program
April 11
  • Online abstract submission opens
May 3
  • Extended deadline for abstract submissions, noon EDT
May 6
  • Edits to submitted abstracts must be entered by 5 p.m. EDT
June 1
  • Submission deadline for satellite events to be included in Program

Registration

July 9
  • Bonus Day for members who renewed membership by Jan. 31, 2019 - opens at noon
July 10
  • Advance member registration opens at noon EDT
July 16
  • Advance nonmember registration opens at noon EDT
July 17
  • Press registration opens at noon EDT
July 23
  • Exhibitor registration opens at noon EDT
October 2
  • Receipt deadline for advance registration by mail, fax, and phone
  • Last day to cancel annual meeting registration and receive refund
  • Last day for registration substitution requests
  • Deadline for online advance registration, 11:59 p.m. EDT
October 3
  • Online discount registration opens at midnight EDT and continues through the annual meeting
October 19
  • On-site, in-line registration opens at the convention center, 7:30 a.m. CDT

Hotel Reservations

July 9
  • Bonus Day Housing opens for members who renewed membership by Jan. 31, 2019
July 10
  • Housing for advance member registrants opens
July 16
  • Housing for advance nonmember registrants opens
July 17
  • Press housing opens
July 23
  • Exhibitor housing opens
August 19
  • Advance registration requirement to make hotel reservations lifted
August 26
  • Last day for students to make hotel reservations from student block
August 28
  • Exhibitor block housing deadline
September 20
  • Last day to cancel hotel reservations online. After this date, new reservations through SfN housing are subject to availability.

Exhibits

February 19
  • Exhibitor booth sales open online
May 3
  • Exhibit priority point cut off for applications
May 13–17
  • Exhibit space assignment appointments
May 23
  • Exhibitor booth space confirmed via email
June 28
  • Exhibitor booth balance deadline
July 15
  • Exhibitor Service Manual available online
July 23
  • Exhibitor registration and housing opens
July 24
  • Deadline for product categories and company contact information
July 26
  • Materials for Exhibit Guide advertisements due to SfN
  • Closing date for advertising reservations in the Exhibit Guide
August 9
  • Exhibit Island and Peninsula drawings due to SfN for approval
August 28
  • Exhibitor block housing deadline
September 13
  • Exhibitor registration deadline to receive badges in the mail
September 16
  • Exhibitors deadline for insurance certificates to SfN Note: Not EAC insurance certificate, but the exhibiting company insurance certificate
  • Deadline for insurance certificate from exhibitor-appointed contractors to The Expo Group
  • Exhibit booth giveaways request deadline
  • Exhibitor deadline for notification to The Expo Group of intent to use exhibitor-appointed contractors
  • Exhibitor first day for advance shipments to arrive at The Expo Group warehouse
October 11
  • Exhibitor last day for advance shipments to arrive at The Expo Group warehouse (Note: Any shipments received at the warehouse after October 11 will incur additional handling fees)
October 16
8 a.m.–6 p.m. CDT
  • Installation of Exhibits, Island Booths only
October 17
8 a.m.–6 p.m. CDT
  • Installation of Exhibits
October 18
8 a.m.–6 p.m. CDT
  • Installation of Exhibits Note: All crates and boxes must be marked for removal from floor by 6:00 p.m. CDT
October 19
8–10 a.m. CDT
  • Installation of Exhibits (8–10 a.m. CDT) — i.e., pop ups and vinyl case booth Note: Exhibitor light set up may continue until 6 p.m. CDT. Poster session in hall beginning at 1 p.m. CDT
October 19–23
  • Meeting dates
October 20–23
  • Exhibit dates
October 23
5–10 p.m. CDT
  • Exhibitor Move-Out
October 24
8 a.m.–2 p.m. CDT
  • Exhibitor Move-Out

Contact us if you have questions

Email meetings@sfn.org or call (202) 962-4000

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