Registration FAQ
How do I register for Neuroscience 2018?
View registration information. Members who renewed membership by Jan. 31, 2018, are able to register and make hotel reservations on Bonus Day, Tuesday, July 10 at noon EDT. Advance registration and housing for members opens Wednesday, July 11 at noon EDT and for nonmembers on Tuesday, July 17 at noon EDT.
Do I have to be a member to attend?
No, but the registration fees are reduced for members.
How can I become an SfN member and receive discounted registration rates and other member benefits?
To register as a member (dependent on acceptance), you must apply for SfN membership prior to registering for the annual meeting in order to receive member rates. If you choose to register under another category before membership acceptance, the difference will not be refunded to you. No exceptions.
What does my registration fee include?
Your registration fee includes access to all SfN-sponsored sessions, lectures, exhibits, symposia, poster, and nanosymposia presentations, and SfN-sponsored socials.
Is there an exhibit hall only or single day registration fee?
No. To visit the exhibit hall or to attend any part of the SfN scientific sessions, you must register for the entire meeting.
Do I have to register for Neuroscience 2018 to attend a satellite event?
No. Satellite and ancillary events are not sponsored by SfN.
Do I have to register and pay the registration fee if I submitted an abstract?
Yes, you must register and pay the registration fee. The abstract handling fee is a separate fee and does not include registration for Neuroscience 2018.
Can someone else register another person?
Yes, as long as they can provide all of the necessary information and payment.
Who can register as a guest?
A guest is a non-scientist family member or guest of a scientist. Guest registration fee includes a badge, admission to social events, and access to a scientific event for the sole purpose of observing the registered scientist's presentation.
The following process and restrictions apply:
- A guest is only allowed to register once during the annual meeting.
- Guests are only allowed to be at the annual meeting one full day. Include the guest name(s) on the annual meeting registration form.
- Include the day of the registered scientist's presentation on the registration form. The indicated day is printed on the guest's badge.
- A maximum of two guests per registrant are allowed.
- The guest must be with the main registrant in order to register as guest onsite. No exceptions.
- Guests are admitted to scientific events (including poster and slide sessions and the exhibit area) only on the day printed on the guest badge.
- Individuals age 17 and under will not be permitted to attend the annual meeting without adult supervision, and badges will not be issued to these individuals.
Can I pay by credit card?
Yes, you may pay for the registration fees by credit card. The credit cards accepted are MasterCard, Visa, Discover, and American Express.
Can someone else from my organization or company pay for my registration?
Yes. Start the registration process and select the “Registration on Hold” option. This will allow you to place your registration on hold until SfN receives payment. This option is available for online credit card payments only. An email will be sent to you and the payer with a link allowing the payer to pay for the registration.
For the advance registration fee to apply, payment must be received by the advance registration deadline: Tuesday, October 2, 11:59 P.M. EDT. After this date, higher registration fees will apply.
Note: Your registration is not complete until SfN receives payment and housing reservation access won’t be permitted until payment has been made.
Will I receive my badge prior to traveling to the annual meeting?
You will receive your badge before the annual meeting if you registered in advance by October 2.
What do I do if I’ve lost my badge?
You may receive one replacement badge at any Express Badge Pick-Up counter at the annual meeting. Additional replacement badges may be purchased at the Attendee Resources counter for $25 per badge.
Where do I go for badge corrections?
You may make badge corrections at the Registration Assistance Counter in the Attendee Resources area during registration hours.
May I send someone to the meeting in my place if I have registered but am unable to attend?
Email requests to: sfnregistration@xpressreg.net or mail requests to: SfN Annual Meeting Registration, 107 Waterhouse Road, Bourne, MA 02532. Read more about the registration substitution policy.
What is the cancellation/refund policy?
A registration cancellation fee for processing is deducted from refunds: $15 for students and $30 for members and nonmembers. Guest registration fees are not refunded. Read more about the registration cancellation/refund policy.
Should I notify SfN during registration if I have disabilities and/or special needs?
If you have a disability or special need that may impact your participation in the annual meeting, check the appropriate box on the online registration form and describe your disability-related needs. SfN staff will contact you before the annual meeting to discuss your requirements. SfN cannot ensure the availability of appropriate accommodations without prior notification of need.
