Dates & Deadlines
Registration Deadlines
| Oct. 2, 2018 | Last day to cancel annual meeting registration and receive refund. Receipt deadline for advance registration by mail, fax, and phone. Last day for registration substitution requests. Deadline for online advance registration, 11:59 p.m. EDT |
| Oct. 3, 2018 | Online discount registration opens at midnight EDT and continues through the annual meeting. |
| Nov. 3, 2018 | On-site, in-line registration opens at the convention center, 7:30 a.m. PDT |
Deadline for Exhibitors
| May 24, 2018 | Booth space confirmed for exhibits. |
| June 29, 2018 | Booth balance deadline for exhibits. |
| July 16, 2018 | Exhibitor Service Manual available online. |
| Aug. 8, 2018 | Deadline for product categories and company contact information. |
| Aug. 17, 2018 | Closing date for advertising reservations in the Exhibit Hall Materials for Exhibit Guide advertisements due |
| Aug. 24, 2018 | Exhibit Island and Peninsula drawings due for approval Exhibitor booth giveaways requests due |
| Sept. 7, 2018 | Block housing deadline |
| Oct. 5, 2018 | Deadline for insurance certificates. Note: Exhibiting company insurance certificate, not EAC insurance certificate. |
| Oct. 8, 2018 | Registration deadline for receiving badges by mail First day for advance shipments to arrive at the Expo Group Warehouse Deadline for notification to the Expo Group of Intent to use exhibitor-appointed contractors Deadline for insurance certificate from exhibitor-appointed contractors to the Expo Group. |
| Oct. 10, 2018 | Materials for The Journal of Neuroscience: Annual Meeting Issue due at printer |
| Oct. 26, 2018 | Last day for advance shipments to arrive at the Expo Group Warehouse. (Note: any shipments received after November 3 will incur additional handling fees.) |
| Oct. 31, 2018 | Installation of Exhibits (Island Booths only). 8 AM - 6 PM PDT |
| Nov. 1, 2018 | Installation of exhibits. 8 AM - 6 PM PDT |
| Nov. 2, 2018 | Installation of exhibits. 8 A - 6 PM PDT. Note: all crates and boxes must be marked for removal from floor by 6 PM. |
| Nov. 3, 2018 | Installation of exhibits. 8 AM - 10 AM PDT. For pop ups and vinyl case booths. Note: exhibitor light set up can continue until 6 PM. Poster session in the hall begins at 1 PM. |
| Nov. 3–7, 2018 | Meeting dates |
| Nov. 4–7, 2018 | Exhibit dates |
Hotel Reservation Deadlines
| July 10, 2018 | Bonus Day Housing opens for members who renewed membership by January 31. |
| July 11, 2018 | Housing opens for advance member registration. |
| July 17, 2018 | Housing opens for advance non-member registration. |
| July 18, 2018 | Press housing opens. |
| July 24, 2018 | Exhibitor housing opens |
| Aug. 20, 2018 | Advance registration requirement to make hotel reservations lifted |
| Aug. 27, 2018 | Last day for students to make hotel reservations from the student block |
| Sept. 7, 2018 | Exhibitor block housing deadline |
| Oct. 5, 2018 | Last day to cancel hotel reservations online. Note: after this date, new reservations through our housing system are subject to availability |
