Contractual Considerations
ViolationsAs a condition for exhibiting, each exhibitor will agree to observe all Society policies, inclusive of, but not limited to the following:
The Society reserves the right to levy a more severe penalty, without successive progression through the preceding regulations.
Insurance Requirements
Insurance that meets all SfN and convention center requirements is included in your booth fee.
Indemnification and Limitations of Liability
The Exhibitor agrees to indemnify, defend and hold harmless SfN, the Convention Center, the decorator, and the host city of SfN’s annual meeting from all losses arising from (a) any violation of any law, regulation or ordinance by the Exhibitor, its employees or agents, (b) any failure by the Exhibitor to comply strictly with SfN’s Terms and any applicable agreement between SfN and the Convention Center regarding the booth space provided to Exhibitor, (c) use of any portion of the Convention Center by the Exhibitor, its employees, and/or agents, (d) the gross negligence, willful misconduct or fraud of the Exhibitor, its contractors, subcontractors, employees, and/or agents, and (e) personal injury or property damage caused by the Exhibitor, its employees and/or agents, except to the extent that such loss or damage is caused by the sole negligence or intentional acts of SfN, the Convention Center, the decorator, or the host city of SfN’s annual meeting: THE MAXIMUM LIABILITY OF SfN, THE CONVENTION CENTER, AND THE DECORATOR FOR ANY REASON SHALL BE LIMITED TO THE AMOUNT OF BOOTH RENTAL FEES PAID BY EXHIBITOR FOR THIS YEAR'S ANNUAL MEETING. IN NO EVENT SHALL SfN BE LIABLE FOR ANY INDIRECT, CONSEQUENTIAL, PUNITIVE, OR INCIDENTAL DAMAGES, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. EXHIBITOR IS SOLELY RESPONSIBLE FOR THE SECURITY OF ITS PROPERTY AND THE PROPERTY OF OTHERS UNDER ITS CONTROL. SfN MAKES NO WARRANTIES OR REPRESENTATIONS, EXPRESS OR IMPLIED, REGARDING THE ANNUAL MEETING OR THE BOOTH SPACE PROVIDED THEREIN, INCLUDING, WITHOUT LIMITATION, WARRANTIES OR MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
Cancellation of Meeting and Exhibition
It is mutually agreed that in the event Neuroscience 2023 is canceled due to the unavailability of the convention center for any reason, or due to acts of God, war, strikes, government regulation or advisory warnings (including travel advisory warnings by the government or World Health Organization), civil disturbance, terrorism, or threats of terrorism substantiated by governmental warnings or advisory notices, curtailment of transportation, epidemics, disaster, fire, earthquakes, hurricanes, unseasonable extreme inclement weather, shortages or disruption of the electrical power supply causing blackouts or rolling blackouts in Washington, DC or any other comparable conditions or circumstances occurring either in the location of SfN’s meeting or in the countries/states of origin of at least 30% of the attendees or along their routes of travel, making it, at the sole discretion of SfN, commercially impracticable, illegal, or impossible to operate the event. If the event is cancelled pursuant to this paragraph, then the application and contract for exhibit space will be terminated. In the event of such termination neither party shall be liable to the other for delay or failure to perform its obligations, except there shall be a prorated reduction of any fees payable or otherwise due under this agreement and/or refund of any deposits paid.
