Contractual Considerations

As a condition for exhibiting, each exhibitor will agree to observe all Society policies.

Violations will incur a reduction in points for each regulation violated.

• First regulation violated will result in the company not accruing priority points for the year.
• Second regulation violated will result in the company losing one-half of its accrued priority points.
• Third regulation violated will result in the company losing all of its accrued priority points.
• Fourth regulation violated will result in the company not being eligible to exhibit at future Society meetings.

Below is a list of common violations that cause exhibitors to lose points if a violation occurs and is not corrected.

• Tearing down prior to Wednesday, November 15 at 5:00 p.m. EST (closing of Neuroscience 2023)
• Exceeding the height limit (see Booth Information section)
• Entering a competitor's booth space
• Obstructing the view of a neighbor's booth
• Distributing/posting advertising or literature outside the exhibitor's exhibit space

The Society reserves the right to levy a more severe penalty, without successive progression through the preceding regulations.

To make exhibiting at Neuroscience 2023 easier and more streamlined, liability insurance that meets all SfN and convention center requirements is now included in your booth fee.  You will no longer need to purchase insurance separately and submit a certificate of insurance.

The Exhibitor agrees to indemnify, defend and hold harmless SfN, the Convention Center, the decorator, and the host city of SfN’s annual meeting from all losses arising from (a) any violation of any law, regulation or ordinance by the Exhibitor, its employees or agents, (b) any failure by the Exhibitor to comply strictly with SfN’s Terms and any applicable agreement between SfN and the Convention Center regarding the booth space provided to Exhibitor, (c) use of any portion of the Convention Center by the Exhibitor, its employees, and/or agents, (d) the gross negligence, willful misconduct or fraud of the Exhibitor, its contractors, subcontractors, employees, and/or agents, and (e) personal injury or property damage caused by the Exhibitor, its employees and/or agents, except to the extent that such loss or damage is caused by the sole negligence or intentional acts of SfN, the Convention Center, the decorator, or the host city of SfN’s annual meeting: THE MAXIMUM LIABILITY OF SfN, THE CONVENTION CENTER, AND THE DECORATOR FOR ANY REASON SHALL BE LIMITED TO THE AMOUNT OF BOOTH RENTAL FEES PAID BY EXHIBITOR FOR THIS YEAR'S ANNUAL MEETING. IN NO EVENT SHALL SfN BE LIABLE FOR ANY INDIRECT, CONSEQUENTIAL, PUNITIVE, OR INCIDENTAL DAMAGES, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. EXHIBITOR IS SOLELY RESPONSIBLE FOR THE SECURITY OF ITS PROPERTY AND THE PROPERTY OF OTHERS UNDER ITS CONTROL. SfN MAKES NO WARRANTIES OR REPRESENTATIONS, EXPRESS OR IMPLIED, REGARDING THE ANNUAL MEETING OR THE BOOTH SPACE PROVIDED THEREIN, INCLUDING, WITHOUT LIMITATION, WARRANTIES OR MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.

It is mutually agreed that in the event Neuroscience 2023 is canceled due to the unavailability of the convention center for any reason, or due to acts of God, war, strikes, government regulation or advisory warnings (including travel advisory warnings by the government or World Health Organization), civil disturbance, terrorism, or threats of terrorism substantiated by governmental warnings or advisory notices, curtailment of transportation, epidemics, disaster, fire, earthquakes, hurricanes, unseasonable extreme inclement weather, shortages or disruption of the electrical power supply causing blackouts or rolling blackouts in Washington, DC or any other comparable conditions or circumstances occurring either in the location of SfN’s meeting or in the countries/states of origin of at least 30% of the attendees or along their routes of travel, making it, at the sole discretion of SfN, commercially impracticable, illegal, or impossible to operate the event. If the event is cancelled pursuant to this paragraph, then the application and contract for exhibit space will be terminated. In the event of such termination neither party shall be liable to the other for delay or failure to perform its obligations, except there shall be a prorated reduction of any fees payable or otherwise due under this agreement and/or refund of any deposits paid.

Any controversy or claim arising out of or relating to these Terms, or breach thereof, shall first be discussed informally for an amicable settlement between the parties and should that not succeed, the parties shall attempt to resolve the matter by mediation. Should mediation not resolve the matter, it shall be settled by binding arbitration in the District of Columbia under the commercial arbitration rules of the American Arbitration Association, and judgment upon the award rendered by the arbitrator(s) may be entered any court having jurisdiction thereof. The exclusive jurisdiction and venue for any claims relating to these Terms that are not subject to arbitration for any reason shall be the superior courts of District if Columbia, or the federal courts in the District of Columbia, and the Exhibitor submits to the personal jurisdiction of said courts. These Terms will be governed by and construed under the applicable laws of the District of Columbia, without regard to conflicts-of-laws principles. The parties hereto agree that the right to a trial by jury is waived regarding all claims related to this agreement.