Exhibit Fee Information

Exhibitors agree to accept and comply with the policies, rules, and regulations contained in this Exhibit Prospectus and on the Society’s website, and all policies, rules, and regulations adopted after publication of the Prospectus. The acceptance of an application by the Society and the deposit for rental charges constitute a contract.

A deposit in the amount of 50% of the total cost of the space assigned (commercial applications only) per 100 sq. ft. MUST be submitted with application/contract per the below schedule. No application will be processed without remittance of the deposit. Payment receipt date will be used as the application submission date.

• Group A - Advance Space Sales (Neuroscience 2023 Commercial Exhibitors only) - February 9
• Group B - Priority Point Deadline - April 19
• All Other Applications - June 28

Institute and nonprofit applications must be paid in full at the time of submitting the application.

Payment types accepted: VISA, MasterCard, American Express, Discover, ACH, Wire Transfer and Check (payable in USD).

SfN’s Tax ID # 52-0895843

• The exhibiting company name and ID# must be referenced on payment to receive proper credit
• SfN imposes a surcharge on all credit card transactions that is not greater than the cost of acceptance. SfN does not surcharge debit cards and ACH payments.
• Paying by WT/ACH/Check may delay processing your exhibit application for space assignment. If paying by WT/ACH/Check, please submit tracking information.

Full payment is due by June 28 (commercial applications only). If payment is not received by this date, exhibit space may be reassigned and deposit may be returned less 50% of the total cost of the space assigned.

All applications received after June 28 must be accompanied by full payment. No applications will be processed without full payment after this date.

Cancellation or reduction of space between January 16 and April 19 will result in a charge equal to 25% of the total cost of cancelled space. Cancellation of space or reduction of space between April 20 and June 28 will result in a charge equal to 50% of the total cost of the cancelled space. Institutes and nonprofits will pay an administrative fee equal to 10% of the total cost of the cancelled space.

Reminder - Island booths downsizing or cancelling will have a cancellation fee of 100% for any aisle space that is cancelled. Exhibiting company must submit the cancellation or space reduction form.

SfN will cancel exhibitor hotel rooms proportional to the reduction of exhibit space and entire room blocks held by a company cancelling the entire exhibit space.

Refunds will not be granted after June 28.

Any exhibitor failing to occupy space is not relieved of the obligation to pay full rental price for space. The Society will have the right to use exhibit space as it sees fit, provided the space is not occupied one hour prior to the scheduled exhibit hall opening.

No subletting or sharing of exhibit space is permitted. Exhibitors may not release or assign any of their contracted space to another company.

In the event that an exhibiting company merges with, is acquired by, or purchases another exhibiting company, the seniority accumulated by either company (whichever is highest) will be used.

Exhibit Management must be notified in writing (Mergers & Acquisitions Form below) of such changes, including a public announcement of the transaction.

• Mergers & Acquisitions Form

If two or more companies wish to be assigned exhibit space adjacent to one another, each company must submit the request on the exhibit application with an explanation of why you would like to be located next to each other. Exhibit Management is not responsible for accommodating adjacent booth assignment for exhibit space applications that arrive separately or without documentation. Upon receipt of the application, the exhibit space assignment appointments will be made by averaging the co-marketing companies’ priority points. Exhibit Management will locate adjacent space based on the best use of the exhibit floor space. Requests for specific locations may not be honored. If two or more divisions of the same company wish to exhibit together, they may exhibit under one company name. All housing, badges, and Exhibit Guide listings will be conducted in one name only. Multiple housing blocks are not permitted.

Exhibitors are provided one complimentary alphabetical listing in the Program and Exhibit Guide. Exhibitors may purchase additional alphabetical listings in the Program and Exhibit Guide for $1,250 per listing.

When two or more companies have joint rights to a product and the contract stipulates all company names must appear with the product, the Society reserves the sole right to determine how or if the name of the non-exhibiting company will appear on all exhibit related materials.